Documents form a significant part of the business world. It helps preserve knowledge so that everyone can access it, facilitates more informed decision-making for all, reduces error chances, stimulates innovation, and encourages an environment of constant learning.

A good document management system will help to organize and streamline your documents so that they can be easily accessed as required. It will ensure you are always on top of any changes, and all the information within your documents remains accurate and current.

Formal documentation is standardized, and adheres to certain conventions. This includes financial records such as employee reviews, contracts, and regulations.

Informal documentation includes any type of document that does’t adhere to formal guidelines or conventions. Emails, meeting notes and memos are all examples of informal documentation.

Create a template to save yourself time when creating documents. Templates are available for a wide range of file formats and types, including Word documents and PDFs. They can also be created for spreadsheets, presentations, and emails.

The best template is one that allows multiple people to work on the same document simultaneously. This allows for multiple people to make changes simultaneously and the version history will show the person who made each one.

Keeping documents organized will save both you and your team time and money. It will allow you to easily access relevant information, and prevent rework when a task is not completed on schedule or correctly.

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